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5 Ways to Use Information Technology to Increase Productivity

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Do you feel like your business is not doing well and productivity at your workplace is lacking? Is it because you are hesitant to take the leap towards the use of newer technology? Adapting technology can make you advanced and enhance productivity greatly. The use of machine learning, data management, computing and newer algorithms can make tasks easier and improve delivery at work.

With the advancements in technology we are heading towards a future that have been written in books of Artificial intelligence and envisioned by authors and scientists across the globe. So, we must dive into the latest technology based approaches for enhancing the productivity at work. Here are a few ways in which information technology can increase productivity at work.

1. Accessing Information

Access to information is a pre-requisite of working whether you are in business or IT industry, BPO or Post office, government official or a teacher, researcher or a scientist. It is the most powerful tool and the deeper you can access information, the more important your position. So, access to information depends on you having a reliable network system. The best way is to indulge in a multifaceted approach with the establishment of a good network, security measures, a good back up system and constant updating of that system. Having a stable network system ensures employees to have essential information required to communicate effectively with their clients. Use of information technology also enhances employee satisfaction and enables them to work productively. I

nstalling a secure VPN system allows them to carry on with remote work and ensure they can access any information they require to complete the project in hand from wherever they are working.

When you invest in developing a secure system for accessing information, you can ensure your employees a better communication system with customers, allow them to work remotely and provide them job satisfaction that improves their productivity as well as enhance customer satisfaction which is good for your business overall.

2. Staying connected

The judicious use of information technology allows you stay connected with clients and team personnel effectively. Productivity in jobs is enhanced if you allow your employees to work from anywhere and develop a secure VPN system that they can use for communication. All you have to do is build a secure system and your employees can stay connected from anywhere, it allows them the freedom to work from anywhere and they are more comfortable by remote working. You can also be required to be or video when your logged in there are many different pieces of tech that can be used for this including mini cameras you can see some here reviewed on GadgetsSpy.

Another way is allowing your employees to bring their own device. It is termed as BYOD- Bring your own device so that they are not bound to work on the hardware provided by your office. They can work on their own machine that gives them the flexibility to access information and they are more comfortable rather than using your machine that they have to customize again.

Employees are likely to be more productive if they are allowed to work on their own laptop, phone or tablets and it improves efficiency. Reports suggest that around 50% of employees are more comfortable working on their own machine. Information technology allows you to work from anywhere and on any machine and access information to deliver the requirements.

Information technology can be used to improve connectivity by offering new platforms for video conferencing or easy and faster communication. Travelling for meetings offsite is becoming obsolete and more and more people are comfortable with remote video conferencing via apps that can be easily installed. Providing employees or people with a safe zone to communicate can enhance connections and increase productivity at work.

 

3. Collaboration

The next step for any business to boost their productivity is collaboration. Collaborating with prospective clients or potential people can upscale your work and increase productivity greatly. With the use of information technology, you can boost your work productively and form a collaboration suite. Collaboration suites such as Microsoft, Slack or G-Suite are built to provide employees a platform where they can meet online, discuss, plan and work. The tools of these suites allow employees to communicate better about projects and reformations that can be implemented.

People who are shy speaking face to face can easily open up on such online platforms and this is what boosts productivity. The use of these suites helps to minimize time spent in preparing and arranging meetings. It is a faster way of communication and arranging and attending meetings consumes more time with hardly any productive solutions that come out of it. These communication suites allows you to communicate online, save a lot of time and simply send an email where unnecessary meetings would be called for otherwise.

4. Improving customer service

Another simple way to use information technology for increasing productivity is by connecting your CRM solutions to the employee’s device so that the employees have easy access to the customer information. This would also provide customer satisfaction as they would not have to wait in long lines for solution to their problems and employees will be able to access any information faster and work in a more productive manner.

There are several methods to link CRM to employee’s customer via intranet or company portal and thus offer better customer solutions. Access to customer information can make employees provide faster solutions to customer problems, increase productivity and provide customer satisfaction as a bonus.

5. Implementing new technology

Finally, as hardware becomes obsolete and new software’s come into the market, right after a few days, new technology should be implemented at the workplace that is in use. Having a long-term succession plan to execute new technology and change the working systems accordingly prevents you from becoming slow at work and keeps you at par in the market. Planning the implementation of new technology allows you to train your team piece by piece on it and use an effective solution.

Using new technology boosts the morale of your employees and keeps them excited about learning new things and progress at work. This enhances productivity at work and keeps the employees and customers happy.

Final Words

These are the most effective ways by which you can use information technology to enhance productivity at work. It is a key for any lock and the key can be improvised every time with new technology to open the lock in a more effective way.

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Ottawa orders TikTok’s Canadian arm to be dissolved

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The federal government is ordering the dissolution of TikTok’s Canadian business after a national security review of the Chinese company behind the social media platform, but stopped short of ordering people to stay off the app.

Industry Minister François-Philippe Champagne announced the government’s “wind up” demand Wednesday, saying it is meant to address “risks” related to ByteDance Ltd.’s establishment of TikTok Technology Canada Inc.

“The decision was based on the information and evidence collected over the course of the review and on the advice of Canada’s security and intelligence community and other government partners,” he said in a statement.

The announcement added that the government is not blocking Canadians’ access to the TikTok application or their ability to create content.

However, it urged people to “adopt good cybersecurity practices and assess the possible risks of using social media platforms and applications, including how their information is likely to be protected, managed, used and shared by foreign actors, as well as to be aware of which country’s laws apply.”

Champagne’s office did not immediately respond to a request for comment seeking details about what evidence led to the government’s dissolution demand, how long ByteDance has to comply and why the app is not being banned.

A TikTok spokesperson said in a statement that the shutdown of its Canadian offices will mean the loss of hundreds of well-paying local jobs.

“We will challenge this order in court,” the spokesperson said.

“The TikTok platform will remain available for creators to find an audience, explore new interests and for businesses to thrive.”

The federal Liberals ordered a national security review of TikTok in September 2023, but it was not public knowledge until The Canadian Press reported in March that it was investigating the company.

At the time, it said the review was based on the expansion of a business, which it said constituted the establishment of a new Canadian entity. It declined to provide any further details about what expansion it was reviewing.

A government database showed a notification of new business from TikTok in June 2023. It said Network Sense Ventures Ltd. in Toronto and Vancouver would engage in “marketing, advertising, and content/creator development activities in relation to the use of the TikTok app in Canada.”

Even before the review, ByteDance and TikTok were lightning rod for privacy and safety concerns because Chinese national security laws compel organizations in the country to assist with intelligence gathering.

Such concerns led the U.S. House of Representatives to pass a bill in March designed to ban TikTok unless its China-based owner sells its stake in the business.

Champagne’s office has maintained Canada’s review was not related to the U.S. bill, which has yet to pass.

Canada’s review was carried out through the Investment Canada Act, which allows the government to investigate any foreign investment with potential to might harm national security.

While cabinet can make investors sell parts of the business or shares, Champagne has said the act doesn’t allow him to disclose details of the review.

Wednesday’s dissolution order was made in accordance with the act.

The federal government banned TikTok from its mobile devices in February 2023 following the launch of an investigation into the company by federal and provincial privacy commissioners.

— With files from Anja Karadeglija in Ottawa

This report by The Canadian Press was first published Nov. 6, 2024.

The Canadian Press. All rights reserved.

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Here is how to prepare your online accounts for when you die

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LONDON (AP) — Most people have accumulated a pile of data — selfies, emails, videos and more — on their social media and digital accounts over their lifetimes. What happens to it when we die?

It’s wise to draft a will spelling out who inherits your physical assets after you’re gone, but don’t forget to take care of your digital estate too. Friends and family might treasure files and posts you’ve left behind, but they could get lost in digital purgatory after you pass away unless you take some simple steps.

Here’s how you can prepare your digital life for your survivors:

Apple

The iPhone maker lets you nominate a “ legacy contact ” who can access your Apple account’s data after you die. The company says it’s a secure way to give trusted people access to photos, files and messages. To set it up you’ll need an Apple device with a fairly recent operating system — iPhones and iPads need iOS or iPadOS 15.2 and MacBooks needs macOS Monterey 12.1.

For iPhones, go to settings, tap Sign-in & Security and then Legacy Contact. You can name one or more people, and they don’t need an Apple ID or device.

You’ll have to share an access key with your contact. It can be a digital version sent electronically, or you can print a copy or save it as a screenshot or PDF.

Take note that there are some types of files you won’t be able to pass on — including digital rights-protected music, movies and passwords stored in Apple’s password manager. Legacy contacts can only access a deceased user’s account for three years before Apple deletes the account.

Google

Google takes a different approach with its Inactive Account Manager, which allows you to share your data with someone if it notices that you’ve stopped using your account.

When setting it up, you need to decide how long Google should wait — from three to 18 months — before considering your account inactive. Once that time is up, Google can notify up to 10 people.

You can write a message informing them you’ve stopped using the account, and, optionally, include a link to download your data. You can choose what types of data they can access — including emails, photos, calendar entries and YouTube videos.

There’s also an option to automatically delete your account after three months of inactivity, so your contacts will have to download any data before that deadline.

Facebook and Instagram

Some social media platforms can preserve accounts for people who have died so that friends and family can honor their memories.

When users of Facebook or Instagram die, parent company Meta says it can memorialize the account if it gets a “valid request” from a friend or family member. Requests can be submitted through an online form.

The social media company strongly recommends Facebook users add a legacy contact to look after their memorial accounts. Legacy contacts can do things like respond to new friend requests and update pinned posts, but they can’t read private messages or remove or alter previous posts. You can only choose one person, who also has to have a Facebook account.

You can also ask Facebook or Instagram to delete a deceased user’s account if you’re a close family member or an executor. You’ll need to send in documents like a death certificate.

TikTok

The video-sharing platform says that if a user has died, people can submit a request to memorialize the account through the settings menu. Go to the Report a Problem section, then Account and profile, then Manage account, where you can report a deceased user.

Once an account has been memorialized, it will be labeled “Remembering.” No one will be able to log into the account, which prevents anyone from editing the profile or using the account to post new content or send messages.

X

It’s not possible to nominate a legacy contact on Elon Musk’s social media site. But family members or an authorized person can submit a request to deactivate a deceased user’s account.

Passwords

Besides the major online services, you’ll probably have dozens if not hundreds of other digital accounts that your survivors might need to access. You could just write all your login credentials down in a notebook and put it somewhere safe. But making a physical copy presents its own vulnerabilities. What if you lose track of it? What if someone finds it?

Instead, consider a password manager that has an emergency access feature. Password managers are digital vaults that you can use to store all your credentials. Some, like Keeper,Bitwarden and NordPass, allow users to nominate one or more trusted contacts who can access their keys in case of an emergency such as a death.

But there are a few catches: Those contacts also need to use the same password manager and you might have to pay for the service.

___

Is there a tech challenge you need help figuring out? Write to us at onetechtip@ap.org with your questions.

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Google’s partnership with AI startup Anthropic faces a UK competition investigation

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LONDON (AP) — Britain’s competition watchdog said Thursday it’s opening a formal investigation into Google’s partnership with artificial intelligence startup Anthropic.

The Competition and Markets Authority said it has “sufficient information” to launch an initial probe after it sought input earlier this year on whether the deal would stifle competition.

The CMA has until Dec. 19 to decide whether to approve the deal or escalate its investigation.

“Google is committed to building the most open and innovative AI ecosystem in the world,” the company said. “Anthropic is free to use multiple cloud providers and does, and we don’t demand exclusive tech rights.”

San Francisco-based Anthropic was founded in 2021 by siblings Dario and Daniela Amodei, who previously worked at ChatGPT maker OpenAI. The company has focused on increasing the safety and reliability of AI models. Google reportedly agreed last year to make a multibillion-dollar investment in Anthropic, which has a popular chatbot named Claude.

Anthropic said it’s cooperating with the regulator and will provide “the complete picture about Google’s investment and our commercial collaboration.”

“We are an independent company and none of our strategic partnerships or investor relationships diminish the independence of our corporate governance or our freedom to partner with others,” it said in a statement.

The U.K. regulator has been scrutinizing a raft of AI deals as investment money floods into the industry to capitalize on the artificial intelligence boom. Last month it cleared Anthropic’s $4 billion deal with Amazon and it has also signed off on Microsoft’s deals with two other AI startups, Inflection and Mistral.

The Canadian Press. All rights reserved.

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