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Canada joins international deal to make document certification faster, cheaper – CBC.ca

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Canadians who need to certify documents for use abroad should find the process faster — and cheaper — starting today, now that Canada has joined the largest international convention for verifying documents.

The 1961 Apostille Convention streamlines the process for certifying documents for use in the other 125 countries that have signed the convention. Canada agreed to join the convention in May 2023 and the changes come into effect today across the country.

Under the convention, Ontario, Alberta, British Columbia, Saskatchewan and Quebec will be able to unilaterally certify documents used by Canadians working or living abroad — official government documents, financial documents, school transcripts and legal documents, among others.

The remaining provinces and territories will continue to submit documents to Global Affairs Canada (GAC), which will continue to handle the certification process.

But once a document is certified — either by GAC or by one of the five provinces doing their own certification — it can be used in any member country of the Apostille Convention with no need for repeated certifications.

It’s a vast improvement over the old arrangement, said Todd McCarthy, Ontario’s minister of public and business service delivery.

“It’s going to be faster, simpler and less expensive to do it,” he said. “So it’s good for individuals, for families, for businesses in particular. And it’s one-stop shopping.”

Ontario Minister of Public and Business Service Delivery Todd McCarthy says the convention should make certification faster and less expensive. (Christian Paas-Lang/CBC)

Before now, Canadians had to submit documents for certification to GAC by mail, with a predicted turnaround time of 30 to 45 business days. They would then have to present those certified documents to the consulate or embassy of the country in which they were planning to use them.

The process would then have to be repeated for each document or copy of a document an individual or business needed to use in a foreign country.

“We’re happy that the federal government has taken the steps to implement Canada-wide,” said B.C. Attorney General Niki Sharma. “So we think it’s certainly a benefit for people, particularly B.C.”

Different processes, faster timelines

The process will work slightly differently in each province that is authorized to certify documents. People in Ontario will be allowed to present their documents in person at some locations, with the option of getting the documents certified by mail.

In Quebec, Alberta and B.C., residents can use an online form and then mail their documents to a centralized location. Processing times are estimated at five to 14 business days.

Any document issued by Newfoundland and Labrador, New Brunswick, Nova Scotia, Manitoba, Yukon, Northwest Territories or Nunavut must be certified by Global Affairs Canada, no matter where the person requesting the certification is living.

Canadians abroad can obtain certification from consulates or embassies, but there will be a transition period from Jan. 11 to 28 when only urgent requests will be fulfilled.

The Canadian Embassy in Washington, D.C. on Tuesday, July 23, 2002. (Doug Mills/Associated Press)

Canada generally doesn’t require that foreign documents be certified at all. The federal government instead relies on other factors to determine the authenticity of foreign documents.

Sean Stephenson, a lawyer at Dentons Canada and vice-chair of the Canadian Bar Association, said the legal profession is pleased to see Canada join the convention.

“This is a tried and true method of document certification for non-Canadians or folks trying to use foreign documents in Canada,” he said.

Stephenson said the convention also opens up opportunities for the private sector to streamline the process further by offering certification services. Such services are common in the U.S. and other Apostille Convention member countries and could quickly come to Canada once the process becomes more well known.

How it will work:

Ontario

  • Beginning January 11, residents can bring documents in person to locations in Ottawa, Toronto, Windsor, Thunder Bay and Sault Ste. Marie.

  • Residents can also mail their documents to the Official Document Service desk at 222 Jarvis Street in Toronto after receiving approval online and paying a $15 fee.

  • Anticipated turnaround time is 15 days, depending on volume.

Saskatchewan 

  • Documents must be submitted by mail to the Ministry of Justice and Attorney General of Saskatchewan.

  • There will be a $50 fee for each document.

Alberta

  • Documents must be submitted to the Office of the Deputy Provincial Secretary for certification.

  • There will be a $10 fee for each document.

  • Anticipated turnaround time is 5 to 7 days, depending on volume.

British Columbia

  • Documents must be mailed to the OIC Administration Office in the Ministry of the Attorney General after completion of a B.C. Document Authentication Request online form.

  • There will be a $20 fee per document.

  • Anticipated turnaround time is 15 days, depending on volume.

Quebec

  • Document certification must be requested through an online form. The certification is carried out by the Ministry of Justice.

  • There will be a $65 fee for each document.

Rest of Canada

  • Global Affairs Canada (GAC) will continue to provide the service for the rest of Canada

  • Any document issued in Yukon, Nunavut, Northwest Territories, Manitoba, P.E.I., New Brunswick, Nova Scotia or Newfoundland and Labrador will have to be certified through Global Affairs Canada, no matter where the person requesting the certification currently resides.

  • There is no charge for GAC’s service beyond the cost of mailing documents.

  • Turnaround times are expected to be “greatly reduced” from the current 30 to 45 business days, but GAC did not give an exact target.

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Canada’s response to Trump deportation plan a key focus of revived cabinet committee

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OTTAWA, W.Va. – U.S. president-elect Donald Trump’s promise launch a mass deportation of millions of undocumented immigrants has the Canadian government looking at its own border.

Deputy Prime Minister Chrystia Freeland said Friday the issue is one of two “points of focus” for a recently revived cabinet committee on Canada-U.S. relations.

Freeland said she has also been speaking to premiers about the issue this week.

“I do want Canadians to know it is one of our two central points of focus. Ministers are working hard on it, and we absolutely believe that it’s an issue that Canadians are concerned about, Canadians are right to be concerned about it,” Freeland said, after the committee met for the first time since Trump left office in 2021.

She did not provide any details of the plan ministers are working on.

Public Safety Minister Dominic Leblanc, whose portfolio includes responsibility for the Canada Border Services Agency, co-chairs the committee. Freeland said that highlights the importance of border security to Canada-U.S. relations.

There was a significant increase in the number of irregular border crossings between 2016 and 2023, which the RCMP attributed in part to the policies of the first Trump administration.

The national police service said it has been working through multiple scenarios in case there is a change in irregular migration after Trump takes office once again, and any response to a “sudden increase in irregular migration” will be co-ordinated with border security and immigration officials.

However, Syed Hussan with the Migrant Rights Network said he does not anticipate a massive influx of people coming into Canada, chalking the current discussion up to anti-migrant panic.

“I’m not saying there won’t be some exceptions, that people will continue to cross. But here’s the thing, if you look at the people crossing currently into the U.S. from the Mexico border, these are mostly people who are recrossing post-deportation. The reason for that is, is that people have families and communities and jobs. So it seems very unlikely that people are going to move here,” he said.

Since the Safe Third Country Agreement was modified last year, far fewer people are making refugee claims in Canada through irregular border crossings.

The agreement between Canada and the U.S. acknowledges that both countries are safe places for refugees, and stipulates that asylum seekers must make a refugee claim in the country where they first arrive.

The number of people claiming asylum in Canada after coming through an irregular border crossing from the U.S. peaked at 14,000 between January and March 2023.

At that time, the rule was changed to only allow for refugee claims at regular ports of entry, with some specific exemptions.

This closed a loophole that had seen tens of thousands of people enter Canada at Roxham Road in Quebec between 2017 and 2023.

In the first six months of 2024, fewer than 700 people made refugee claims at irregular crossings.

There are 34,000 people waiting to have their refugee claims processed in Canada, according to government data.

In the first 10 months of this year, U.S. border officials recorded nearly 200,000 encounters with people making irregular crossings from Canada. Around 27,000 encounters took place at the border during the first 10 months of 2021.

Hussan said the change to the Safe Third Country Agreement made it less likely people will risk potentially dangerous crossings into Canada.

“Trying to make a life in Canada, it’s actually really difficult. It’s more difficult to be an undocumented person in Canada than the U.S. There’s actually more services in the U.S. currently, more access to jobs,” Hussan said.

Toronto-based immigration lawyer Robert Blanshay said he is receiving “tons and tons” of emails from Americans looking at possibly relocating to Canada since Trump won the election early Wednesday.

He estimates that about half are coming from members of the LGBTQ+ community.

“I spoke to a guy yesterday, he and his partner from Kansas City. And he said to me, ‘You know, things weren’t so hunky-dory here in Kansas City being gay to begin with. The entire political climate is just too scary for us,'” Blanshay said.

Blanshay said he advised the man he would likely not be eligible for express entry into Canada because he is at retirement age.

He also said many Americans contacted him to inquire about moving north of the border after Trump’s first electoral victory, but like last time, he does not anticipate many will actually follow through.

This report by The Canadian Press was first published Nov. 8, 2024



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Surrey recount confirms B.C. New Democrats win election majority

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VANCOUVER – The British Columbia New Democrats have a majority government of 47 seats after a recount in the riding of Surrey-Guildford gave the party’s candidate 22 more votes than the provincial Conservatives.

Confirmation of victory for Premier David Eby’s party comes nearly three weeks after election night when no majority could be declared.

Garry Begg of the NDP had officially gone into the recount yesterday with a 27-vote lead, although British Columbia’s chief electoral officer had said on Tuesday there were 28 unreported votes and these had reduced the margin to 21.

There are ongoing recounts in Kelowna Centre and Prince George-Mackenzie, but these races are led by John Rustad’s B.C. Conservatives and the outcomes will not change the majority status for the New Democrats.

The Election Act says the deadline to appeal results after a judicial recount must be filed with the court within two days after they are declared, but Andrew Watson with Elections BC says that due to Remembrance Day on Monday, that period ends at 4 p.m. Tuesday.

Eby has said his new cabinet will be announced on Nov. 18, with the 44 members of the Opposition caucus and two members from the B.C. Greens to be sworn in Nov. 12 and the New Democrat members of the legislature to be sworn in the next day.

This report by The Canadian Press was first published Nov. 8, 2024.

The Canadian Press. All rights reserved.



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Port of Montreal employer submits ‘final’ offer to dockworkers, threatens lockout

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MONTREAL – The employers association at the Port of Montreal has issued the dockworkers’ union a “final, comprehensive offer,” threatening to lock out workers at 9 p.m. Sunday if a deal isn’t reached.

The Maritime Employers Association says its new offer includes a three per cent salary increase per year for four years and a 3.5 per cent increase for the two subsequent years. It says the offer would bring the total average compensation package of a longshore worker at the Port of Montreal to more than $200,000 per year at the end of the contract.

“The MEA agrees to this significant compensation increase in view of the availability required from its employees,” it wrote Thursday evening in a news release.

The association added that it is asking longshore workers to provide at least one hour’s notice when they will be absent from a shift — instead of one minute — to help reduce management issues “which have a major effect on daily operations.”

Syndicat des débardeurs du port de Montréal, which represents nearly 1,200 longshore workers, launched a partial unlimited strike on Oct. 31, which has paralyzed two terminals that represent 40 per cent of the port’s total container handling capacity.

A complete strike on overtime, affecting the whole port, began on Oct. 10.

The union has said it will accept the same increases that were granted to its counterparts in Halifax or Vancouver — 20 per cent over four years. It is also concerned with scheduling and work-life balance. Workers have been without a collective agreement since Dec. 31, 2023.

Only essential services and activities unrelated to longshoring will continue at the port after 9 p.m. Sunday in the event of a lockout, the employer said.

The ongoing dispute has had major impacts at Canada’s second-biggest port, which moves some $400 million in goods every day.

On Thursday, Montreal port authority CEO Julie Gascon reiterated her call for federal intervention to end the dispute, which has left all container handling capacity at international terminals at “a standstill.”

“I believe that the best agreements are negotiated at the table,” she said in a news release. “But let’s face it, there are no negotiations, and the government must act by offering both sides a path to true industrial peace.”

Federal Labour Minister Steven MacKinnon issued a statement Thursday, prior to the lockout notice, in which he criticized the slow pace of talks at the ports in Montreal and British Columbia, where more than 700 unionized port workers have been locked out since Nov. 4.

“Both sets of talks are progressing at an insufficient pace, indicating a concerning absence of urgency from the parties involved,” he wrote on the X social media platform.

This report by The Canadian Press was first published Nov. 8, 2024.

The Canadian Press. All rights reserved.

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