Fifty-seven per cent of Canadians are distracted at work on a regular basis, and many estimate they lose up to two hours of productivity each day due to disturbances in the workplace, according to a new survey.
Respondents to the survey, executed by polling agency Maru/Blue on behalf of iQ Offices, listed chatty colleagues, open-concept offices, unassigned workspaces and time-wasting meetings as the biggest barriers to productivity.
Almost two-thirds of respondents — 64 per cent — said they would even accept a lower salary if it meant working in a “conveniently-located … beautiful work-space designed for productivity and employee satisfaction.”
To collect the data, researchers asked 1,524 Canadians a wide array of questions about productivity in the workplace, and the results showed focus was a problem for employees across Canada.
Respondents indicated when considering a new job, top priorities included a convenient location and the option for occasional remote work. The ideal workspace is “attractively-designed” with natural light and optional private workspaces.
How a 4-day work week can boost productivity
However, in Kane Willmott’s experience, many Canadian workspaces don’t reflect these priorities. He’s the co-founder of iQ Offices, a Canadian co-working company.
“The trendy office style … with open concepts and recreation areas, ping pong tables and shuffleboards … we’re going there because we thought [that’s] what it would take to attract talent,” he said. “The reality is, these are distractions.
A workplace filled with distractions can have a drastic impact on overall productivity.
According to the survey, 73 per cent of Canadians estimate they could save up to two hours a day if they worked in an office that was designed to minimize distraction, and 38 per cent estimate they could get the usual seven hours of work completed in six.
“Canadians overwhelmingly highlight design, physical environment productivity challenges like nomad seating arrangements, noise and distracting open concept design, ahead of other workload-related challenges, such as excessive email … or unexpected extra work,” said Willmott.
How a 4-day work week can boost productivity
“We’re creatures of habit. We want to have a predictable work environment,” he said. “That being said, we don’t want to just sit at a desk for eight hours a day either. We need to create areas to rejuvenate.”
In Willmott’s opinion, Canadian employees are looking for an office that allows them to have their own space while still offering flexibility for changes of scenery throughout the day.
Ownership of the space
Productivity will improve if employees take ownership of their work and their workspace, said Baba Vishwanath, professor of human resources and management at McMaster University.
This requires leadership that will invite employees to offer feedback on the tasks they’re given and the space they’re given to execute them.
“As a leader, you need to make sure your employees own their work,” said Vishwanath. “They have to see an alignment between their individual interests and the organization’s interests.”
Would a career change really make you happier?
The interests of an organization are largely communicated by the structural layout, decorations and design of its workspace.
Employers should create a way for employees to offer feedback — it can be a survey or a focus group or something completely different — which will “build involvement” in their own work design.
“You can be physically present, but not mentally present,” he said.
For many employers, changing a whole workspace will be too big a task. Willmott says there are still some easy ways to make a workplace more productive in the short term.
“If you have a ping pong table or a shuffleboard, swap those out … for an area where people can go and rejuvenate,” he said. “Quiet areas … allows employees to reset throughout the day.”
Willmott also recommends adding sound-deadening materials to rooms throughout the office, which will make rejuvenation easier.
Study says plants can reduce workplace stress
“Use movable walls … to create visual privacy and visual variety,” he said. “Noise-cancelling headphones are huge, too.”
Willmott is also an advocate for “bringing the outside in.” He recommends adding plants to the space and opening any windows that are able to open.
“Even positioning your desk in a space [with] natural light … that’s scientifically proven to boost productivity,” he said.
© 2020 Global News, a division of Corus Entertainment Inc.
Many federal government employees balking at returning to offices – CBC News
The federal government is facing pushback from employees reluctant to return to government offices after more than two years working from home.
Online forums for public servants have exploded in recent weeks with comments about the prospect of returning to offices, with employees comparing notes on the hybrid work plans each department is planning to adopt.
One comment by a Health Canada manager urging employees to return to the office, in part, to provide employees at a nearby Subway restaurant with more hours, blew up into a series of sarcastic memes online.
Public service unions say that while some employees want to return to working in government offices or are happy with a hybrid arrangement, a majority want to keep working from home as Canada experiences a seventh wave of COVID-19.
“We have done studies of our membership that show that 60 per cent of our members would prefer to stay in a work from home situation, 25 per cent would like to do a hybrid and 10 per cent would like to come back to the office full time,” said Jennifer Carr, president of the Professional Institute of the Public Service of Canada (PIPSC), which represents about 70,000 workers, including scientists and computer specialists.
Union wants remote work included in collective agreements
Carr said the union has been flooded with messages from concerned members.
“I would say that our inbox is now 90 per cent about return to the office, how people are not feeling comfortable, how they have questions about masking requirements, about the need and the necessity to come into the office when they can work in the safety of their own home and do the work efficiently.”
Greg Phillips, president of the Canadian Association of Professional Employees (CAPE), which has called for a suspension of the return to the office, said his members have long favoured hybrid work. They feel the return to the office is being rushed and that their concerns aren’t being addressed, he said.
CAPE has more than 20,000 members including economists, translators, employees of the Library of Parliament and civilian members of the RCMP.
“By and large, the people that don’t want to go back into the office have been fairly vocal about it,” said Phillips.
“They haven’t even addressed … in a lot of cases, accommodation needs.”
The Public Service Alliance of Canada (PSAC) — the largest federal government union, with nearly 230,000 members — is calling on the government to be flexible about bringing employees back into the office and to address their anxieties.
“We know that most of our members are still working remotely, and many want to continue having that flexibility,” the union said in a statement. “Remote work has become a part of everyday life for many workers and we’ll continue to fight to enshrine it in our collective agreements during this round of bargaining with Treasury Board and agencies.”
‘Hybrid work is here to stay’: Treasury Board
In an interview with CBC News, Treasury Board president Mona Fortier said hybrid work is the future of the federal public service. She said it is up to each department or agency to figure out how to make it work while keeping employees safe and getting the job done.
“Hybrid work is here to stay,” said Fortier. “So we need to really understand that hybrid work will be part of how we deliver programs and services to Canadians. I know that a lot of people believe that COVID is gone, but we’re still in a COVID space.”
The latest debate over where public servants should work was sparked by a memo from Privy Council Clerk Janice Charette on June 29, urging public service managers to develop hybrid models of work that meet the operational requirements of their departments.
“Now is the time for us to test new models with a view to full implementation in the fall, subject to public health conditions,” she wrote.
Charette said hybrid work models offer “meaningful opportunities” such a more nationally distributed workforce and more flexibility for employees while bringing people back together in an office has benefits such as enhanced generation of ideas, knowledge transfer and building a strong public service culture.
Different plans for different federal departments
That memo prompted managers to start ramping up plans for employees to start to return to government offices after Labour Day and contacting employees to formalize how many days they would be expected to work from the office.
Union leaders say the result has been a patchwork quilt with some departments telling employees to return to the office several days a week while others are more flexible.
They say the wide range of policies is also resulting in some departments trying to poach the best and the brightest talent from other departments by offering more work from home flexibility and employees seeking transfers to departments more open to working from home.
Still others are considering leaving the federal public service, rather than return to government offices.
In online forums such as Canada’s Federal Public Service on Reddit, public servants have been comparing information about return-to-office plans. While a handful support the move, many are sharply critical of the plan to bring employees back into offices, the way it is being rolled out or who is being selected to return to the office.
In some cases, commenters reported being told to return to the office only to spend their time in video conference meetings.
“Commuting an hour a day to see no one I work with and communicate almost exclusively with (MS) Teams and email is utterly pointless,” wrote one.
“There’s the email from our ESDC DM — expected in the office at least some of the time,” wrote another. “Excuse me while I scream obscenities into the void.”
Some complained their department announced one plan – only to change it.
“We were asked to sign telework agreements, in which full time telework was one of the options,” said one commenter who said they worked at the Justice Department. “And now, suddenly, full time telework is off the table and it’s a two day in office minimum.”
Risk of contracting COVID-19 a concern for some
“They pretty much told us we wouldn’t be forced back if we didn’t want to,” responded one commenter who said they worked at Statistics Canada. “Now minimum two days starting Sept. 12.”
For others, the concern is the risk of catching COVID-19 from a co-worker or the working conditions in some government office.
Leaders such as Phillips say the comments on forums like Reddit are in line with what they are hearing from their members.
“You see all sorts of government employees comparing notes between what one department is doing and another department is doing and it’s creating mass confusion.”
A secret no more: Canada's 1st codebreaking unit comes out of the shadows – CBC.ca
For years, Sylvia Gellman’s loved ones were left in the dark about what she did for a living in the early 1940s.
But in a mansion that once sat along Laurier Avenue East, Gellman and her colleagues — many of whom were women — worked to assist a top secret mission: cracking codes and ciphers used in secret and diplomatic communications during the Second World War.
“No one outside knew what we were doing,” the 101-year-old told CBC Ottawa on Saturday.
“You were so aware of it being a secret mission. And you didn’t tell anybody. And I followed that very closely. I didn’t even tell my family.”
On Saturday morning, a plaque honouring the Examination Unit, Canada’s first cryptographic bureau, was unveiled at the Laurier House National Historic Site, next door to where Gellman once worked.
The house was also the residence of William Lyon Mackenzie King, Canada’s prime minister during the Second World War.
Gellman said while her loved ones knew she had a top-secret job, they hardly understood the breadth of her work. Those duties included typing out decoded Japanese messages before they were rushed to what was then called the Department of External Affairs.
Intelligence was also shared with the British government’s Bletchley Park, a centre of Allied code-breaking where names like Alan Turing walked the halls.
Having the unit’s contributions to Canada officially marked with a plaque was something of a pandemic project for Diana Pepall, who’s researched the bureau since 2014.
It’s no surprise that so few people know about the efforts of Gellman and her coworkers, Pepall said.
“When they left, they all got a memo saying, ‘Just because war is over and you’re no longer working here, you’re not allowed to talk about this for the rest of your life.'” she said. “I’ve seen the actual memo.”
One woman Pepall found during her research said that two years of her mother’s life had always been unaccounted for — until they were filled in by the researcher’s efforts.
“The mother was right there, and then gave a 20-minute speech that nobody had ever heard before on her work at the Examination Unit,” Pepall said.
Helped strengthen Canada’s independence
The unit’s success also marked an important milestone in Canada’s independence within the intelligence community.
In some ways, the Examination Unit grew into the Communications Security Establishment (CSE): the national cryptologic agency that provides the federal government with information technology security and foreign signals intelligence. Many employees went from one secretive organization to another, said Erik Waddell, who also works for CSE.
“The codebreaking work they did during the war proved, not only to our allies, but to Canadian government officials and ministers and the prime minister, that there was in fact a value in Canada having its own independent intelligence gathering ability,” he said.
“[It also proved] that it was worth preserving that capacity after the war.”
The work of Gellman and others, Waddell said, also “helped build, foster and maintain” partnerships with its allies, something that’s been crucial to the establishment of Five Eyes, a key intelligence-sharing alliance on today’s world stage.
For Gellman, the Examination Unit was more than just her place of work: it was a second home where she met two lifelong friends.
Having lost a brother in the war, Gellman said she understood her job’s importance and was proud to work at the cryptographic bureau.
“I felt the whole thing was amazing, what was going on,” she said. “I really did.”
Its a Jungle out there: Microscopic Threats abound
COVID-19 and its many variants, Monkeypox and several sexually transmitted diseases that have been with us for many decades looking for hosts. Yup, these viruses have been with us for a long time and infection rates are continually increasing. Protection from these invaders is legion and often have some familiarity with each other. HIV infections have increased globally by 23% since 2018. There seems to be a new Sexual Transmitted disease(STD) announced every few months. Viruses have regional pandemic control, but with the ease of travel the spread of threatening viruses continues and our health systems are often not ready for this spread. Our medical professionals are at their wits ends, burnt out and often migrating to a newer, less stressful profession, leaving us with staff shortages globally.
How to stay safe and healthy during this time? Well, don’t laugh folks. Really. Here goes.
1. Get your vaccinations for Covid-19 and Monkeypox(where available).
2. Masks are still a barrier between you and what can harm you in the air around you.
3. Know who you’re having intimate relations and contact. Meaning who you are getting close to, hugging, kissing and yes having sex with. Monkeypox passes onto others through contact with clothing, fabric items, intimate touching etc. Do you remember the old 6-9 feet rule(2-3 meters)? That will work. Monkeypox spreads through the contact period. Sexual contact too, even if you are using protection like a condom(good for you if you’re trying to ward off STDs). Know the activities of family members, and keep in mind that your family and communities overall health is dependent upon what we all do. If there is a person who goes to bars, sporting activities and the like, who gets into large groups of people where there is a chance of infection? I guess what I am trying to say is that a person who walks into a very dark alley late at night should not be surprised if a bad thing could happen to them. Victim shaming? No way. Being realistic and using commonsense to plan my activities. Take yourself away from places and persons who could possibly infect you.
4. Educate yourself, family and friends. Knowledge will help you stay away from the viral crouching tigers out there, waiting to pounce upon you. True medical professionals can and will help you, educate and direct you towards a healthy outcome. So-called fake news needs to be ignored.
These last two years have been difficult for sure. I know of 17 individuals who have died because of Covid-19, several people who have been struggling with various STDs for years, and no one who has been infected by Monkeypox. All the illnesses that surround us have one thing in common. The host allows them in, either through ignorance or mishap(unintentionally). So far my family and I have been safe from these viruses. Fingers crossed eh?
Folks, what do you tell your children when they need to cross the street? Look both ways before crossing. Good advice folks. Observe your surroundings and think carefully before you act.
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